Prism Group is a bipartisan public affairs firm that specializes in assisting corporations, non-profits, trade associations, and sovereign governments navigate complex legislative and regulatory environments. A vibrant, team-oriented focus allows us to engage policymakers and high-level influencers and offer a full set of advocacy and communications services to generate positive client outcomes.
Role Summary
We are seeking a highly organized and results-oriented Executive Assistant to provide comprehensive administrative support to our Managing Partner. The right candidate will be a proactive problem-solver with exceptional communication skills and will directly assist our Managing Partner in managing his daily schedule, and ensuring the smooth operation of his day-to-day activities. This person will play a critical role in coordinating meetings and events, travel arrangements, and in handling confidential information with discretion and professionalism on behalf of our Managing Partner. The candidate will be a get-things-done professional who thrives in a fast-paced, dynamic environment. This position is based in Charlotte, NC.
Primary Responsibilities
Manage the calendar of the firm’s Managing Partner, including scheduling internal and external meetings, appointments, and conference calls. Anticipate scheduling conflicts and proactively resolve issues.
Attend meetings as needed to record minutes, track action items, and follow up on next steps.
Arrange domestic and international travel accommodations, including flights, hotels, and transportation. Prepare detailed itineraries and ensure Managing Partner has all necessary documents and information for trips.
Draft and edit correspondence, reports, presentations, and other documents as requested.
Provide general administrative support to the Managing Partner, including managing expense reports, and maintaining filing systems.
Serve as a representative of the Managing Partner. Build and maintain positive relationships with internal and external stakeholders, including clients, partners, vendors, and team members.
Assist with logistics planning for fly-ins and Congressional/Agency meetings. Provide on-site event support as needed to Managing Partner.
Perform special projects and other job-related duties as necessary.
Qualifications and Skills
Bachelor’s degree from an accredited university.
Proven experience (3+ years) as an Executive Assistant or similar role, supporting C-level executives or senior management.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
High attention to detail and can exercise critical thinking.
Ability to provide excellent customer service and liaise with senior staff as well as external partners.
Strong verbal and written communication skills.
Discretion and confidentiality in handling sensitive information and communication.
Ability to thrive in a dynamic environment and adapt to changing priorities.
Familiarity with office equipment (e.g. printers and fax machines).
Familiarity with Microsoft Office tools.
Location
This is a full-time remote position based in Charlotte, NC. Normal business hours are 9 AM – 6 PM ET, but this person must be able to work evenings or weekends if needed. Some domestic travel (10 percent) is required.
Compensation and Benefits
This position range is $65,000-$125,000, with bonuses (merit-based).
401 (k) match program after tenure.
Other Benefits: Prism Group provides a pre-tax stipend to purchase your own customized insurance plan, commuting transportation, or cell phone usage.
Hybrid workplace.
10 days of PTO.
Unlimited Sick Leave.
Paid Family Leave.
Prism Group is an equal-opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Prism Group makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Submit your resume and cover letter to Careers@prismgroup.global. Applications will close by May 8, 2024; however, Prism Group is seeking to fill this position immediately and will move forward with interviews as qualified applicants arise.
Anticipated start date: As soon as possible
Please direct all inquiries to Careers@prismgroup.global
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.